1. New grant requirement: moving from DUNS number to Unique Entity ID (UEI)
In accordance with federal government policy, all organizations – including (but not limited to) nonprofit organizations and government entities – must provide a valid Unique Entity ID (UEI) actively registered with SAM.gov to receive a New Mexico Humanities grant award.
The UEI requirement will replace the DUNS number requirement, effective April 4, 2022. (Note: New NMHC applications will be updated to reflect a place to enter the UEI for the May 2022 grant deadline).
What is an UEI, and why do I need one?
SAM UEIs are federally issued UEIs obtained through SAM.gov, an Entity Validation Service, which independently verifies the uniqueness of an entity by confirming that there is no existing registration for that legal business name and address. This ensures that SAM UEIs are unique.
As a recipient of federal funding through the National Endowment for the Humanities, the New Mexico Humanities Council must require its grantees to provide a SAM UEI.
Is an UEI the same as a DUNS number, Tax ID, or FEIN?
No it is not. The FEIN or Tax ID number relates to federal tax-exempt status. The SAM UEI is for identification of unique entities.
Who needs an UEI?
If you are applying for an NMHC grant then your organization will need one. All organizations – including (but not limited to) nonprofit organizations and government entities – must have a UEI to receive a New Mexico Humanities Council grant award.
How does my organization get a UEI?
Request a UEI via SAM.gov.
What information will I need to provide?
(subject to change)
Legal name of organization
Physical address (and PO box if you have one)
Name of the authorizing official (e.g., president, director, etc.)
The purpose of your organization.
Can anyone register my organization?
Not just anyone. Must be an authorizing official (someone who can legally represent the organization) should request the SAM UEI.
How much does it cost?
There is no fee.
Please check out these guides for more guidance:
Get an UEI PDF help guide.
2. Review project in light of grant guidelines and requirements. Register on Foundant our grants management website and complete the online eligibility check/letter of intent (LOI).
- NMHC has transitioned to Foundant a grants management software. A link to register with this site is included under "How to apply - online grant application" - PLEASE NOTE: clicking on this link will direct the applicant away from the NMHC website to complete the application process.
- Prospective applicants should review all guidelines and contact NMHC grants staff with any questions.
- Review NMHC’s mission, funding exclusions and these grant guidelines. Contact NMHC grants staff (505-633-7370 or via email: firstname.lastname@example.org) with any questions about the proposed project.
- All applicants are required to REGISTER on the new grants website to draft, edit, save, review and submit grant applications. When registering, applicants will be prompted to enter a valid and active email address and create a password.
- Complete the online eligibility check/letter of intent (LOI) form. Allow one week for this approval.
3. Plan proposed project carefully
Include members of the community to be served as well as humanities scholars in the planning process.
Prepare a detailed budget and Identify a qualified Fiscal Agent to be accountable for the expenditures and reporting on the grant.
Obtain confirmation letters of support from community partners, scholars and the project evaluator.
Allow ample time for drafting online application and consulting with NMHC staff before submission deadline.
4. Complete every section of the online grant application in full
- Required Project Personnel with complete contact information
- Project Description - Narrative answers to Questions 1 - 11
- Budget Summary Form and Explanations
- Supporting Materials (Optional) - Applicants may include scholars' letters of commitment, letters of support from community partners, publicity describing this or previous projects, or evaluations of previous projects. Review size limit for documents and upload with the final application submission.
- Instructions for Certification - Electronic signatures of Project Director and Fiscal Agent indicate their approval of this required language on all Federal awards.
5. Consult with NMHC staff regarding the saved draft application
All returning and new applicants must consult with NMHC staff before submitting a final grant application. This requirement is intended to improve each applicant’s chances of being funded by dealing with problems, missing information, budget questions, and eligibility issues early enough to allow for corrections.
Applicants must prepare and save a draft application for review during consultation.
Applicants must schedule a consultation via phone or in person at the NMHC Office. Without consultation, NMHC reserves the right to reject an application.
6. Ensure required signatures are included
Project Director and Fiscal Agent are each required to electronically sign the application.